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Getting
Started
Document imaging is the conversion
of paper documents to electronic images. Once
the documents are in a document imaging
system, business processes can be automated and documents can be
retrieved
effortlessly in seconds.
Before implementing a
document imaging system you need a plan. This plan should be
comprehensive and well documented. If you
want help getting started, or would like us to build your plan
and help select
a vendor,
contact us at: mailto:editor@documentimagingnews.com
Thousands
of organizations around the world
use document imaging daily instead of paper filing systems. The
reasons for
this are simple, document imaging will:
- Prevent lost records
- Save storage space
- Manage records easily
- Automate processes
- Reduce operating costs
- Provide disaster recovery
- Help maintain compliance
The steps necessary to
introduce
document imaging are simple.
- Documents are scanned into the system.
- The document imaging system stores them on
a hard drive or optical disk.
- The documents are indexed.
- Documents can be retrieved anywhere on the
intranet or Internet.
The tough part is
selecting the right
product and implementing it correctly.
There are many companies
that sell
document imaging solutions and they are not all equal. Just as important as product is
implementation. A
good product poorly implemented will
probably fail.
Major advancements in
scanning
technology have helped make document imaging systems more cost
effective. Kofax
is a company that seems to stay on the leading edge of scanning
technology. Their current technology, VRS,
is a must
for any document imaging system.
The best storage for document
imaging
is magnetic hard drives; either on the server in a RAID configuration,
or in a
network storage device. There are reasons to store images on optical
media but
current records should still be available on hard drive.
Using a
document imaging system is simple if set-up correctly and it will
reduce operating costs. No
need to work without a net! Contact us . 800-830-2872
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